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Project Support Officer

Closing date: 16/05/2021

Reference: REQ102839

37 hours / Fixed-Term

28,672 - 30,451 *

Aberaeron

*All salary values are pro-rata.

About the role

An exciting opportunity has arisen within our corporate Project Office for a self-motivated, dynamic and organised individual to join our busy Project Office on a fixed term, full time basis.

The role will provide project support to a major transformation programme across Social Care and the wider authority.

The transformation programme will see a full redesign of the operating model within the Council. It will be based on a through-age service delivery and greater focus on early intervention and prevention, changes to working practices via the adoption of a Signs of Safety approach, and the addition of improved infrastructure and systems to support this change primarily focusing on the development of the existing WCCIS IT system.

The successful candidate will provide support to the Project Manager to deliver a wide range of projects across the transformation programme. Within the role you will also work with operational leads from within Social Care, Early Intervention and Preventative service, ICT as well as external partners and both internal and external stakeholders.

On a day to day basis you will:

  • lead on scheduling, administration and noting of a range of project meetings;
  • manage email communication with the project managers and resolve queries on a day to day basis;
  • be responsible for submitting key documentation and reports within a timely manner;
  • provide project support to project managers on preparing status reports, managing RAID logs and follow up on outstanding actions.

We are looking to recruit an individual:

  • with a project management/managerial qualification to degree/NVQ5 level or demonstrable equivalent experience;
  • with previous Project Support within a local authority or large organisation;
  • ability to collate and disseminate complex information and deliver task to tight deadlines;
  • experience of reporting information and communicating to a range of staff.

Due to Covid19 the Council continues to follow Welsh Government guidelines and as a result this post would initially be home working.

Our offer to you

We are committed to developing our people and will not only provide support to enable you to quickly and confidently take ownership of this role’s key areas of responsibility but in addition, we are committed to supporting your development in order that you can progress your career with us.  Furthermore, in exchange for your skills and commitment we will offer you a range of employee benefits including flexible working hours, competitive annual leave allowance, lifestyle savings and employee wellbeing packages.  More information about our wide-ranging employee benefits can be found here.

Internal Applicants

Internal applicants seeking a secondment arrangement should discuss the matter with their manager before applying.

Interviews

Under the current COVID situation interviews will be undertaken remotely using video conference. Further details will be communicated to successful candidates.

For an informal discussion, please contact Greg Jones on Greg.Jones@ceredigion.gov.uk.

Job Description and Person Specification

Note: We reserve the right to extend the application closing date.

What we offer

Work-life balance

Lifestyle savings scheme

Generous employer pension scheme

Cycle to work scheme

Learning and development

Where you'll work

Democratic Services

We play a key role in ensuring the smooth and efficient management of the decision-making process of the Council, including support and advice to Councillors; PA, administrative and project management support to all service areas; facilitating elections; the communications team; translation and the Welsh Language policy officer.  Our key functions include: 

  • Corporate Service Support: PA and Administrative support; Business support including project management and minute taking.
  • Democratic Services: Councillors; Council, Cabinet, Overview and Scrutiny Committees and Regulatory Committees.
  • Electoral Services: General and local elections; Management of electoral register.
  • Communications Team: Manage communication activities corporately; support services in campaigns and projects; deal with the press and media; develop and issue press releases; manage social media pages.
  • Translation: Documents and simultaneous translation.
  • Welsh Language Standards: Operational; Policy making; Promotion; Monitoring; Service delivery.
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