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Democratic Services Officer

Closing date: 26/09/2021

Reference: REQ103158

37 hours / Permanent

24,982 - 27,041 *

Penmorfa, Aberaeron

*All salary values are pro-rata.

About the role

We are looking to recruit a Democratic Services Officer to join our Democratic Services Team on a permanent, full time basis.

The role will include providing support and advice in relation to Council meetings by facilitating meetings by producing agendas, coordinating the receipt of reports, attendance at meetings and the production of decision notices and minutes.  The post-holder will also be required to monitor the implementation of Cabinet decisions to ensure that they are implemented as required and administer various functions such as the call-in procedure, petitions and consultation reports.

We are looking to recruit an individual with:

  • excellent communication skills, both verbally and written;
  • who is able to prioritise, and evaluate information provided by others in order to meet publication deadlines;
  • who is able to work to constant high standards and timescales;
  • good ICT skills
  • able to work with limited supervision

In addition to the above, we require an individual who is fluent in Welsh and English.

In exchange for your skills and commitment, we will offer you a range of employee benefits including flexible hours scheme, competitive annual leave allowance and a generous pension contribution scheme.  More information about our wide-range of employee benefits can be found here.  In addition, we are committed to developing our people and will not only provide support to enable you to quickly and confidently take ownership of this role’s key areas of responsibility but in addition, we are committed to supporting your development in order that you can progress your career with us. 

Job Description and Person Specification

Should you wish require any further information about this role please contact: Nia Jones

Note: We reserve the right to extend the application closing date

What we offer

Work-life balance

Lifestyle savings scheme

Generous employer pension scheme

Cycle to work scheme

Learning and development

Where you'll work

Democratic Services

We play a key role in ensuring the smooth and efficient management of the decision-making process of the Council, including support and advice to Councillors; PA, administrative and project management support to all service areas; facilitating elections; the communications team; translation and the Welsh Language policy officer.  Our key functions include: 

  • Corporate Service Support: PA and Administrative support; Business support including project management and minute taking.
  • Democratic Services: Councillors; Council, Cabinet, Overview and Scrutiny Committees and Regulatory Committees.
  • Electoral Services: General and local elections; Management of electoral register.
  • Communications Team: Manage communication activities corporately; support services in campaigns and projects; deal with the press and media; develop and issue press releases; manage social media pages.
  • Translation: Documents and simultaneous translation.
  • Welsh Language Standards: Operational; Policy making; Promotion; Monitoring; Service delivery.
Penmorfa is our most central office, it is where our Chief Executive and Councillors are based. 
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Aberaeron is a picture perfect harbour town and is one of Ceredigion's best loved holiday destinations with fashionable places to stay and eat.
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